🧾EVENT TERMS & CONDITIONS
Covers: Participation, payment, safety, cancellation, liability
Applies to: All registrants for the Great Southern Walk (15-mile & 5-mile)
The Great Southern Walk – Event Terms & Conditions
Last Updated: March 2025
These terms apply to all individuals registering to take part in The Great Southern Walk, organised by The Prince of Wales Youth Club and Rising Sun, in Canterbury, Kent.
1. Event Summary
Date: Sunday 14th September 2025
Location: Start/Finish at Thanington, Canterbury
Routes:
• 15-mile Challenge Walk
• 5-mile Family Walk (pram-accessible with some uneven surfaces)Start Times: 9:00am (main walk) | 11:30am (family walk)
Entry Fees:
• £15 Early Bird (before 1 July)
• £20 Standard Entry
• £10 Family Walk
• Under 16s FREE for both walks
2. Eligibility
Participants of all abilities are welcome. Walkers under the age of 16 must be accompanied by a responsible adult.
3. Registration & Payments
Online registration must be completed via www.tgsw.uk
Payment is handled securely via third-party platforms
Places are confirmed only upon full payment (unless otherwise waived by organisers)
Merchandise (e.g. t-shirts) may be ordered separately via partnered vendor links
4. Cancellations & Refunds
Registrations are non-refundable except in cases of event cancellation by the organiser
Transfer of places is permitted with written notice up to 7 days before the event
In the event of adverse weather, civil disruption, or force majeure, the event may be postponed or modified. Updates will be communicated via email and website
5. Medical & Safety
All participants are responsible for ensuring they are fit to walk the selected distance
The event includes uneven terrain, gradients, and potential environmental risks (e.g. heat, mud, wildlife)
First aid cover will be available at key checkpoints and the finish
Participants must follow safety instructions provided by marshals and signage at all times
6. Insurance
Public liability cover is held by the organisers. Participants are advised to take out their own personal insurance if desired. The organisers do not accept responsibility for loss, injury, or damage incurred during the event unless due to proven negligence.
7. Photography & Media
Photos and videos may be taken during the event for use in promotional and sponsor reporting materials.
By registering, you consent to the use of your image unless explicitly withdrawn by written request to:
📧 privacy@tgsw.uk
8. Accessibility
The 5-mile walk is accessible for most prams and mobility aids, but includes a short uneven section (~200m). Please contact us in advance to discuss specific requirements.
9. Contact
Queries about registration, accessibility, or event logistics:
📞 01227 761697
📧 info@tgsw.uk